Interested in Joining the Team?
 We are looking for a few great team players who are willing to put in dedicated hours of work to make this program thrive and be self-sustaining.Â
Expertise and experience are not required, but interest and commitment are. If you are interested, please apply here!
*Note: If you are in high school, your application may go straight to our Lead of HTP (High School Training for PHS).Â
Leadership Team Opportunities
All roles without a name are open for applications
The Lead Manager is responsible for overseeing two departments: the Marketing Department and the Student Success Department. They actively manage all aspects of these departments and provide support to the individuals within them, including the respective Department Heads. The Lead Manager ensures the smooth operation and success of both departments.
The IT Department Head oversees all IT-related operations. They assist team leads, review their reports and project proposals, actively participate in department meetings, and report their weekly achievements to the lead manager.
The Lead of Website Development oversees all aspects of PHS website management. They are responsible for adding, updating, and revising pages on the website.
The Assistant to the Lead of Website Development assists the Lead in all website-related projects. They are responsible for taking notes during meetings and creating reports for upper management meetings.
The Lead of Live Sessions Tech Support is responsible for ensuring the smooth functioning of technology during live sessions. This position requires being accessible and responsive during live sessions to address any interruptions that may arise. The technology used includes Zoom, Google Slides/Powerpoint, the PHS website, and live session quizzes.
The Assistant to the Lead of Live Session Tech Support provides support in handling all live session-related requests and incidents. Additionally, the assistant assists the lead in taking meeting notes and creating reports for upper management meetings.
The IT Lead actively contributes to various IT projects, providing assistance and expertise. They actively innovate, design, implement, and supervise technology solutions aimed at enhancing the efficiency of PHS operations and equipping volunteers and members with top-notch tools.
The Assistant to the IT Lead plays a vital role in handling live session-related requests and incidents. They support the IT Lead in note-taking during meetings and creating reports for upper management meetings. Their active involvement ensures seamless operations and effective communication within the IT team.
The Department Head of the Finance Department oversees all activities within the department on a weekly basis. They maintain constant communication with other Finance Department Leads and ensure efficient completion of tasks. They collaborate with other Leads in the Finance Department to strategize, solve problems, and achieve successful outcomes in finance-related events.
The Lead of Grants actively writes grants for Pre-Health Shadowing, playing a key role in securing funding for the organization. Their primary responsibilities include identifying and researching funding opportunities that align with Pre-Health Shadowing’s mission, and developing well-structured grant proposals that have a high likelihood of success. They maintain ongoing communication with the Finance Department Head and Finance Assistant in Grants, ensuring a coordinated approach to grant-related activities.
The Assistant to the Lead of Grants collaborates with the Lead of Grants to submit, construct, and enhance grants related to Pre-Health Shadowing. Additionally, they maintain constant communication with the Lead of Grants and ensure the information is effectively conveyed to a team of committed volunteers.
The Lead of Sponsorships actively manages and oversees the negotiation and maintenance of sponsorships for Pre-Health Shadowing. They collaborate with the Finance Assistant of Sponsorships to develop sponsorship proposals and engage in transparent communication with sponsors. Additionally, they provide vital administrative support for sponsorship projects and other related initiatives. Working closely with the Marketing Team, they strive to secure high-level sponsors that align with Pre-Health Shadowing’s mission and contribute to its success. The Lead of Sponsorships maintains regular communication with the Finance Department Head and Finance Assistant in Sponsorships.
The Assistant to the Lead of Sponsorships collaborates with the Lead of Sponsorships to organize, submit, and maintain various sponsorships that support the ongoing mission of Pre-Health Shadowing. In addition, they are responsible for communicating with the Lead of Sponsorships and sharing that information with a dedicated team of volunteers.
The Lead of Donorship actively communicates with current and potential donors of Pre-Health Shadowing. They search various platforms for information on donors supporting similar organizations and establish connections through email and LinkedIn. The Lead constructs templates for reaching out to potential donors and collaborates with the Finance Assistant in Donorship to ensure efficient delivery of these crucial messages. They maintain ongoing communication with the Finance Department Head and Finance Assistant in Grants.
The Assistant to the Lead of Donorship works closely with the Lead of Donorship to create, send, and manage communication with current and potential sponsors for Pre-Health Shadowing. Responsibilities include maintaining ongoing communication with the Lead of Donorship and effectively relaying information to a dedicated team of volunteers.
The Lead of Fundraising designs fundraising projects for Pre-Health Shadowing, researching new fundraising ideas, submitting proposals to the Pre-Health Shadowing Board, and seeking approval. They collaborate with the Marketing Department to create promotional content for events and keep track of the success of each fundraising event. The Lead maintains communication with the Finance Department Head and Finance Assistant to coordinate fundraising efforts.
The Assistant to the Lead of Fundraising works closely with the Lead of Fundraising to research, submit, create promotional content, and manage various fundraising events organized by Pre-Health Shadowing. They are responsible for maintaining effective communication with the Lead of Fundraising and relaying important information to a team of dedicated volunteers. Additional responsibilities include tracking the progress of fundraising events.
The Department Head of the Marketing Department oversees all activities and operations within the department on a weekly basis. They maintain communication with other Marketing Department Leads, ensuring efficient task completion. Collaborating with other Leads, they strategize to solve problems and achieve successful outcomes in Marketing-related events. Additionally, they provide support to department members whenever assistance is needed or requested.
The Lead of Social Media: Instagram is responsible for actively managing the official PHS Instagram account. Their responsibilities include posting and organizing content, responding to comments and direct messages, promoting content, and generating new ideas for the page, among other tasks.
The Instagram Strategist focuses on researching and developing strategies to facilitate the growth of the Instagram page. They measure the success of each post type, create constructive feedback reports, and utilize marketing tools, among other activities. They directly assist the Lead and can assume the Lead’s responsibilities when unavailable. They also maintain contact with volunteers to facilitate organization and collaboration within the team.
The Lead of Social Media: LinkedIn maintains the official PHS LinkedIn account. They post articles and updates, share relevant posts from others, showcase shadowing sessions, and highlight students within the organization, among other duties.
The LinkedIn Strategist is responsible for devising and implementing strategies for the official PHS LinkedIn page. They measure the success of each post type, develop feedback reports, and utilize marketing tools. They work closely with the editorials department to feature written pieces. Similar to the Instagram role, they directly assist the Lead and can act as the Lead if necessary. They also communicate with volunteers to foster organization and collaboration within the team.
The Lead of Social Media: Facebook manages the official PHS Facebook account. Their tasks include posting and organizing content, updating the page with upcoming event information, responding to comments and direct messages, promoting content, and generating new ideas for the page.
The Facebook Strategist conducts research and develops strategies to facilitate the growth of the Facebook page. They measure the success of each post type, create feedback reports, and use marketing tools. They assist the Lead directly and can assume the Lead’s responsibilities when required. They also maintain contact with volunteers to facilitate organization and collaboration within the team.
The Lead of Social Media: TikTok is responsible for actively managing the official PHS TikTok account. Their responsibilities include posting and organizing content, planning content creation, updating the page with upcoming event information, responding to comments and direct messages, promoting content, and generating new ideas for the page.
The TikTok Strategist focuses on researching and developing strategies to aid the growth of the TikTok page. They measure the success of each post type, develop feedback reports, utilize marketing tools, and coordinate specific content creation with the volunteer team. Similar to other social media roles, they directly assist the Lead and can assume the Lead’s responsibilities when necessary. They also maintain contact with volunteers to facilitate organization and collaboration within the team.
The Lead of Creative Design is responsible for creating various media content, such as flyers, posts, logos, and other artwork, to support ongoing projects within PHS.
The Assistant to the Lead of Creative Design supports the Lead and manages the volunteer team to ensure organized distribution and approval of projects. They also keep track of deadlines and provide assistance wherever needed or requested by volunteers and the Lead.
The Lead of Video Productions is responsible for creating video media content. They plan, implement, and edit all aspects of video projects, generate new ideas, and maintain logistics to ensure compliance with copyright and other legal considerations. The goal of this role is to showcase various aspects of PHS, with a focus on opportunities and diversity within the organization.
The Assistant to the Lead of Video Productions supports the Lead and manages the volunteer team to ensure organized distribution and approval of projects. They also keep track of deadlines and provide assistance wherever needed or requested by volunteers and the Lead.
The Department Head of the Student Success Department oversees all weekly activities and operations within the department. They maintain communication with other leads to ensure efficient completion of tasks and initiatives. They collaborate with other leads to strategize and solve program-related challenges, aiming for successful outcomes. Additionally, they provide support to department members upon request or when assistance is needed.
The High School Training for PHS (HTP) Lead is responsible for overseeing the HTP program. This includes maintaining program organization, serving as the main point of contact for program-related inquiries, and overseeing all program operations.
The Assistants to the HTP Lead directly support the HTP Lead with tasks, maintenance, and organization to ensure smooth program operations. They also create reports to track insights and provide constructive feedback to the team.
The Tutoring Lead oversees the Tutoring program, including maintaining program organization, serving as the main point of contact for program-related inquiries, and overseeing all program operations. This role is projected to start in Fall of 2022.
The Assistant to the Tutoring Lead directly assists the Tutoring Lead with tasks, maintenance, and organization to ensure smooth program operations. They are also responsible for creating reports to track insights, provide constructive feedback to the team, and initiate new ideas. This role is projected to start in Fall of 2022.
The Transfer to Healthcare (THP) Lead oversees the THP program, including maintaining program organization, serving as the main point of contact for program-related inquiries, and overseeing all program operations.
The Assistant to the THP Lead directly assists the THP Lead with tasks, maintenance, and organization to ensure smooth program operations. They are also responsible for creating reports to track insights, provide constructive feedback to the team, and initiate new ideas.
The Research Program Lead oversees the PHS research program, including maintaining program organization, serving as the main point of contact for program-related inquiries, collaborating closely with the research team, and overseeing all program operations.
The Assistant to the Research Lead directly assists the Research Lead with tasks, maintenance, and organization to ensure smooth program operations. They are also responsible for creating reports to track insights, provide constructive feedback to the team, and initiate new ideas.
The Shadowing Live Session Program Lead oversees the shadowing program, including maintaining program organization, serving as the main point of contact for program-related inquiries, working closely with the shadowing and outreach team, collaborating with other leads and department heads for marketing, and overseeing all program operations.
The Assistant to the Live Session Lead directly assists the Live Sessions Lead with tasks, maintenance, and organization to ensure smooth program operations. They are also responsible for creating reports to track insights, provide constructive feedback to the team, and initiate new ideas.
The Mentorship Initiative Lead oversees the mentorship program, including maintaining program organization, serving as the main point of contact for program-related inquiries, working closely with the mentorship and coordination team, collaborating with other leads and department heads for marketing, and overseeing all program operations. This role is projected to start in Fall of 2022.
The Assistant to the Mentorship Lead directly assists the Mentorship Lead with tasks, maintenance, and organization to ensure smooth program operations. They are also responsible for creating reports to track insights, provide constructive feedback to the team, and initiate new ideas and activities. This role is projected to start in Fall of 2022.
The Legal Department Head ensures smooth functioning of projects and processes in the HR Department under their supervision. They maintain consistent and close contact with Leads and assigned Lead Managers, addressing any department-specific issues. They enforce deadlines and ensure timely completion of department-wide activities to support PHS operations. Reporting directly to the Board, the Legal Head ensures compliance with the rule of law and adherence to 501c3 operating standards in all facets of PHS.
The Contracts Lead researches, drafts, and finalizes contracts with external parties. They present drafts of Agreements and MOUs to the Board and Legal Department Head.
The Legal Research Lead conducts research on case law, fundraising/finance law, and non-profit law. They compile internal reports for the Board and ensure confidential marking of internal documents in accordance with Intellectual Property Law.
The Legal Liaison establishes and maintains points of contact within the legal community to secure pro bono resources for Pre-Health Shadowing.
The HR Department Head ensures smooth operation of projects and processes within the HR Department under their supervision. They maintain close contact with all Leads and assigned Lead Manager(s), addressing department-specific issues as needed. The Department Heads enforce deadlines with their leads to ensure timely completion of department-wide activities, avoiding any disruptions to PHS operations.
The Lead of Recruitment vets potential applicants for the PHS Leadership Team. They collaborate with relevant individuals to select candidates for interviews based on the quality of their applications. Depending on the applicant’s information, the Lead directs them to interview with a suitable current Team Member to assess their suitability. The Lead of Recruitment maintains a record of chosen applicants, interview notes, and their progress in the application process. They regularly report progress to the Department Head and work closely with the Lead of Onboarding.
The Assistant to the Lead of Recruitment assists in organizing application notes and preparing reports for the Department Head.
The Lead of Compliance ensures adherence to established standards in PHS’s relationships and processes with other entities. They identify and address any transgressions that may arise using appropriate means. The Lead maintains regular contact or check-ins with other departments to ensure compliance. They keep a well-organized record of identified issues, actions taken, and outcomes. The Lead of Compliance reports progress to the Department Head and communicates with relevant individuals to address situations. Depending on the severity, they may escalate issues to higher management levels.
The Assistant to the Lead of Compliance assists in organizing notes and records of transgressions and actions, as well as preparing reports for the Department Head.
The Lead of Onboarding guides accepted PHS Team Member applicants through the onboarding process. They track candidates’ training progress and provide assistance with any issues that may arise. The Lead of Onboarding collaborates closely with the Lead of Recruitment to optimize recruitment and onboarding for vacant roles. They report progress to the Department Head.
The Assistant to the Lead of Onboarding assists in tracking candidates’ progress during onboarding and prepares reports for the Department Head.
The Lead of Professional Relations recruits healthcare professionals for participation in PHS programs, such as virtual shadowing sessions. They conduct mass outreach and guide professionals through the booking process, ensuring smooth operations. The Lead organizes volunteer teams to collect professionals’ contact information, perform outreach using templates, finalize bookings, and serve as the main point of contact for participating professionals. They maintain diligent records of contacted and responsive professionals and collaborate with the Lead of Shadowing Live Sessions. The Lead of Professional Relations reports progress to the Department Head.
The Assistant to the Lead of Professional Relations assists in managing volunteer teams, tracking contracted professionals, and preparing reports for the Department Head.
The Lead of Academic Partnerships performs outreach and serves as the point of contact for outside academic institutions (schools, MCAT prep companies, etc.) to explore potential collaborations and partnerships with PHS. Responsibilities include seeking endorsement of PHS virtual shadowing hours from academic institutions (e.g., through school counselors) and pursuing partnerships with academic prep services. The Lead proposes and executes new projects to enhance PHS’s exposure and reputation in the academic world, benefiting pre-health students. They report progress to the Department Head.
The Assistant to the Lead of Academic Partnerships assists in tracking ongoing projects and ideas, as well as preparing reports for the Department Head.
The Lead of Student Outreach conducts mass outreach to students who may have an interest in PHS programs and services. They propose and execute projects to expand PHS’s exposure and reputation within the pre-health student community. The Lead reports progress to the Department Head.
The DIW Department Head ensures smooth operations and processes within the DIW Department by actively supervising projects. They maintain consistent and close contact with all Leads and assigned Lead Manager(s), addressing department-specific issues to the best of their ability. The Department Head enforces deadlines and ensures timely completion of department-wide activities to keep PHS operations running smoothly.
The Lead of Diversity and Inclusion fosters a welcoming and inclusive environment within the PHS community. They actively identify areas for improvement in diversity and inclusion and address current issues in this area. As the point of contact for diversity and inclusion concerns, they provide support to individuals. They may review PHS projects to ensure inclusive standards are met and report progress to the Department Head.
The Lead of Wellness prioritizes the well-being of the entire PHS community. They oversee and respond to weekly check-ins, hosting community hours for effective communication and bonding. As the point of contact for Team Members facing mental or emotional distress, they actively address grievances and mediate contact to resolve work-related problems. The Lead of Wellness maintains professionalism, respecting privacy and good faith. They report progress to the Department Head.
The Lead Activity Coordinator oversees organization-wide PHS activities. They are the point of contact for idea proposals and are responsible for organizing and ensuring the smooth execution of events. They keep Team Members informed about planned and upcoming events and ensure timely notifications. The Lead Activity Coordinator collaborates with departments for department-specific events. They report progress to the Department Head.
The Lead of Community Engagement promotes the involvement of PHS personnel, including volunteers and Team Members, in the surrounding community through various means. They propose and execute new projects to enhance community engagement, increase the organization’s exposure, and foster bonding within and beyond the PHS community. They report progress to the Department Head.
The Editorial Department Head ensures the smooth running of projects and processes in the Editorial Department under their supervision. They maintain consistent and close contact with all Leads and the assigned Lead Manager, addressing any department-specific issues. Department Heads enforce deadlines set with their leads and ensure timely completion of department-wide activities to maintain efficient PHS operations.
The Editorial Research Lead manages and communicates with volunteers working on the PHS Book Project, which is expected to end in June 2023. They perform outreach to professionals for project purposes, conduct and record interviews with professionals regarding their work during COVID-19, and provide transcripts for further discussion and use. Dedicated volunteer teams may be created to facilitate these processes. The Lead reports all progress to the Department Head.
The Editorial Volunteer Lead manages the volunteers of the Editorial department, assisting them with writing and researching blog posts. They collaborate with volunteers to design writing prompts tailored to their interests, experiences, skill level, and knowledge. The Lead answers inquiries about blog posts, edits submissions before sending them to the Department Head, and maintains consistent contact with volunteers. They report all progress to the Department Head.
The Editorial Department Head serves as the Editor-In-Chief and is responsible for reviewing and editing all written works intended for publication on behalf of PHS.
The Volunteer Department Head aids and guides all members of the Volunteer Department, closely communicating with both the PHS Management Team and individuals in the volunteer department. They serve as a role model and leader for the entire department. Responsibilities include reviewing reports from the Leads, hosting regular meetings with the volunteer department, and attending regular meetings with the leadership team.
The Lead of Volunteer Communications facilitates communication among all volunteers at PHS. The ideal candidate is comfortable engaging with others over Zoom, chat, and email, and possesses strong writing skills. Specific tasks include managing the volunteer email account, hosting weekly drop-in office hours for volunteers, creating the monthly newsletter, and onboarding project volunteers.
The Assistant to the Lead of Volunteer Communications supports the Lead of Volunteer Communications. The ideal candidate is comfortable engaging with others over Zoom, chat, and email, and possesses good writing skills. The Assistant Lead collaborates with the Lead to develop a schedule and task list to ensure effective communication with all volunteers as a team.
The Lead Volunteer Liaison communicates and collaborates with leads in other departments closely involved with the volunteer department. This position requires close interaction with the entire PHS leadership team, particularly the IT department. Specific responsibilities include creating new project teams for different departments, recruiting volunteers for new projects, developing and overseeing an accountability system for project volunteers, and maintaining the volunteer hub on the PHS website.
The Assistant to the Lead Volunteer Liaison assists the Lead Volunteer Liaison with all necessary duties. This individual collaborates with the Lead Volunteer Liaison to develop a schedule and task list for all responsibilities specific to the Liaison role.
The Lead of Volunteer Innovation maintains dynamic and ever-changing volunteer opportunities within PHS. The ideal candidate is creative and enjoys developing new ideas into successful projects. Responsibilities include managing the volunteer ideas board where volunteers can submit their thoughts for new projects, onboarding and guiding volunteer leads, and developing new volunteering opportunities.
The Assistant Lead of Volunteer Innovation supports the Lead of Volunteer Innovation in fulfilling all duties within the Volunteer Innovation sector. They work with the Lead of Volunteer Innovation to develop a schedule/task list and carry out these responsibilities as a duo.
Application
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